Request for Proposals: Implementing Organization for the Buntis Partner Program

Philippine Society for Responsible Parenthood, Inc. (PSRP)  ·  In partnership with UNFPA Philippines

Terms of Reference

1. Background

   Buntis Partner is a community-based maternal health program conceptualized by the Philippine Society for Responsible Parenthood (PSRP) for San Pablo City, Laguna. The program deploys trained Barangay Health Workers (BHWs) as "Buntis Partners," serving as community-level pregnancy navigators. The program covers early pregnancy identification, linkage to antenatal care (ANC), maternal risk screening and color classification, and referral coordination across all 80 barangays of San Pablo City.

   The current implementation phase is a 3-month proof-of-concept covering all 80 barangays, with 1 Buntis Partner/BHW deployed per barangay (80 BHWs total), trained in 3 batches of 30, 25, and 25 participants. The estimated reach is approximately 640 to 650 pregnant women over the 3-month period.

   PSRP intends to engage a qualified organization ("the Implementing Organization") to carry out the operational execution of the program, under the overall guidance of PSRP.

2. Objective

   To engage an Implementing Organization to carry out the day-to-day operational execution of the Buntis Partner program across all 80 barangays of San Pablo City, so that the program's expected outputs are delivered within the 3-month implementation period and within the approved budget ceiling.

3. Scope of Work

   Project execution will be outsourced to the Implementing Organization, which will carry out the full operational scope of the program, including:

   • Mobilization, Tools and Coordination: Engage a technical consultant to develop the system design, Manual of Operations (MOP), Training Guide, and KoBo data collection tool; mobilize 80 BHWs across all barangays; and establish barangay-RHU coordination mechanisms.
   • Training and Capacity-Building: Organize and conduct training for 80 Buntis Partners/BHWs in 3 batches, and procure and distribute Buntis Partner kits.
   • Community Rollout: Supervise household visits for early pregnancy identification, apply the Green/Yellow/Red risk screening and color classification, facilitate ANC linkage, and support PhilHealth navigation.
   • Referral Coordination and Ongoing Monitoring: Coordinate referral and counter-referral for Yellow/Red-classified cases, conduct household follow-up visits, and participate in monthly RHU review meetings.
   • Review, Documentation and Reporting: Consolidate and validate community-level data, and prepare a draft endline report and dashboard summary for PSRP validation.
4. Tasks and Activities

   Tasks and Activities	Timing
   Phase 1: Mobilization, Tools and Coordination
   Finalize the Buntis Partner system, MOP, Training Guide, and KoBo tool; establish coordination agreements with all 80 barangays/RHUs	Month 1
   Hold the inception workshop and City Health Office (CHO) coordination meeting
   Phase 2: Training and Capacity-Building
   Train 80 Buntis Partners/BHWs in 3 batches (30/25/25) and equip with kits, deployed 1 per barangay	Months 1–2
   Phase 3: Community Rollout
   Identify, register, and risk-screen approximately 640–650 pregnant women across all 80 barangays; maintain updated tracking records	Months 1–3
   Phase 4: Referral Coordination and Ongoing Monitoring
   Track referral compliance; manage, follow up, and (where applicable) transport high-risk cases via the emergency transfer vehicle arrangement; submit monthly review reports	Months 2–3
   Phase 5: Review, Documentation and Reporting
   Submit endline report, dashboard summary, and Phase 2 continuation proposal outline	Month 3

5. Emergency Transfer Vehicle Provision

   Provision will be made for emergency transfer vehicle hire, to ensure transportation is available for high-risk delivery and prenatal emergencies identified through the color-coded risk screening system (Yellow/Red classification).

   • The Implementing Organization will arrange the emergency transfer vehicle hire service as part of its scope of work.
   • The Implementing Organization will coordinate activation of the service with Buntis Partners, barangay officials, and RHUs when a high-risk case requiring transport is identified.
   • The Implementing Organization will maintain a log of activations, including case classification, barangay, and outcome, for inclusion in monthly progress reports.
6. Target Stakeholders

   The key stakeholders involved and targeted in this initiative include:

   • The City Health Office and Rural Health Units of San Pablo City;
   • Barangay Health Workers serving as Buntis Partners across all 80 barangays; and
   • Pregnant women in San Pablo City, with a special focus on high-risk and vulnerable cases.
7. Payment and Compensation

   Payment shall be made in tranches tied to the delivery and acceptance of agreed milestones. The total engagement amount shall be determined based on the approved workplan and budget ceiling agreed with PSRP.

8. Reporting and Supervision

   The Implementing Organization shall:

   • Designate a primary point of contact who shall report directly to PSRP for all technical, administrative, and financial matters related to this engagement; and
   • Submit monthly progress reports covering activities completed, outputs achieved, KoBo data summaries, and any implementation issues, and participate in joint review meetings with PSRP and with CHO/RHU as scheduled.

   PSRP retains final approval authority over all deliverables prior to external submission.

9. Timeline

   The Implementing Organization shall be engaged for a period of 3 months, coinciding with the program implementation period.

10. Qualifications
    • Registered organization with demonstrated experience implementing community-based health programs in the Philippines, preferably maternal and child health.
    • Demonstrated capacity to mobilize, train, and manage community health volunteers at scale (80 or more BHWs across multiple barangays).
    • Experience with digital data collection tools, particularly KoBoToolbox or equivalent platforms.
    • Local presence in or familiarity with San Pablo City, Laguna, and prior coordination experience with the City Health Office and Rural Health Units.
    • Financial management systems capable of administering PHP-denominated budgets and reporting against the approved budget ceiling.